SAM V2:Students
The student table contains information about the students that receive disability services. A student record is created one time only. The student record is considered the master or parent record. The disabilities, accommodations, consent types, referrals, case notes, tasks, test scores, and class schedules are sub-tables or child records of the student record. The relationship is many children to one parent. In other words, the student record has many disabilities, accommodations, or case notes records related to it.
When the student record is deleted, all child records related to it are also deleted. This cascading deletion scheme is used so that the child records will not be orphaned.
Status
The status field can be the value active, inactive, etc. It is used to determine if the student is using disability services.
The status field can be reset to inactive for all students at the beginning of each term. Then, as service providers work with students, the status field would be changed to active. By doing so, it would be possible to determine which students are active for the current term.
Fields
The fields of the students table are:
Field | Description |
---|---|
academic_level | Academic Level of student: Freshman, Sophomore, Junior, Senior, Graduate, etc. |
address1 | Address line 1 of student. |
address2 | Address line 2 of student. |
alt_address1 | Alternate address line 1 of student. |
alt_address2 | Alternate address line 2 of student. |
alt_city | Alternate address city of student. |
alt_email | Alternative email address of student. |
alt_phone | Alternate phone number of student. |
alt_phone_type | Type of alternative phone number: Home, Cell, Fax, etc. |
alt_state | Alternate address state of student. |
alt_zip | Alternate address zip code of the student. |
campus | The primary campus the student attends. |
city | Address city of student. |
date_of_birth | Date of birth of student. |
emergency_contact | First and last name of emergency contact of student. |
emergency_contact_phone | Phone number for the emegency contact of the student. |
emergency_relationship | Relationship of the emergency contact to the student. |
Email address of student. | |
enrollment | Enrollment status of the student: Enrolled, Graduated, Transferred, Withdrawn, etc. |
ethnicity | Ethnicity of student: Caucasian, African American, Hispanic, etc. |
first_name | First name of student. First Name is required. |
gender | Gender of student: Male, Female, etc. |
id | Unique student identifier. This field could contain university identification number, social security number, or something similar. ID is required. |
last_name | Last name of student. Last Name is required. |
last_updated | Date record was last updated. |
middle_name | Middle name of student. |
notes | Notes pertaining to the student. These are not case notes but additional information about the student. |
phone | Phone number of student. |
phone_type | Type of phone number: Home, Cell, Fax, etc. |
preferred_ame | The name the student prefers to go by. |
sid | Unique ID# of the record. |
service_provider | The service provider working with or assigned to the student. |
state | Address state of the student. |
status | Student status: Active, Inactive, Prospective. Status is required. The default value is Active. |
updated_by | User who last modified the record. |
us_citizen | Checkbox to be checked if student is a citizen of the USA. |
zip | Address zip code of the student |